e-Transport Solution for Transporters

Seamless integration with fleet monitoring providers and telematics — automate GPS reporting to ANAF, reduce manual work

e-Transport Solution for Transporters

Seamless integration with fleet GPS providers and telematics — automate GPS reporting to ANAF

TRANSPORT OPERATOR

The transport operator is the company that actually carries out the transport of goods, either for its clients (forwarding companies, declarants, manufacturers) or its own cargo.

The transport operator is required to ensure vehicle traceability and RO e-Transport reporting for the vehicles used in transport operations, including the following obligations:

  • Equipping vehicles with GPS devices or mobile devices compatible with the RO e-Transport system.

  • Ensuring the automatic transmission of GPS positioning data throughout the transport, from loading to unloading.

  • Receiving the UIT code prior to departure and transmitting it to the driver.

ANAF sanctions for failure to transmit GPS positioning data in Romania  came into force on January 1, 2026.

TRANSPORT OPERATOR

The transport operator is the company that actually carries out the transport of goods, either for its clients (forwarding companies, declarants, manufacturers) or its own cargo.

The transport operator is required to ensure vehicle traceability and RO e-Transport reporting for the vehicles used in transport operations, including the following obligations:

  • Equipping vehicles with GPS devices or mobile devices compatible with the RO e-Transport system.

  • Ensuring the automatic transmission of GPS positioning data throughout the transport, from loading to unloading.

  • Receiving the UIT code prior to departure and making it available to the driver.

ANAF sanctions for failure to transmit GPS positioning data in Romania  came into force on January 1, 2026.

Who is subject to e-Transport regulations?

DECLARANT (UIT REPORTING ENTITY)

• generates UIT code
• transmits UIT code->

TRANSPORT ORGANISER

• updates the vehicle registration number in UIT when changing the vehicle
• transmits UIT code ->

TRANSPORT OPERATOR

• transmits GPS coordinates to ANAF 
• transmits UIT code ->

DRIVER

• starts and stops GPS monitoring
• holds the UIT code and presents it during inspections

How LoadHub works when your vehicles have GPS

Create a Company Account

Connect Digital Signature Token

Integrate Fleet GPS Provider

Enable Automatic GPS Reporting
  • Create company account
  • Connect ANAF token
  • Integrate fleet GPS provider
  • Enable automatic GPS reporting

Transporter Plans

One monthly fee, regardless of the number of vehicles in the fleet, for the included features

TRANSPORTER

€ 19
99
month
  • _____________________________
  • 1 user
  • 100 UIT codes included monthly*
  • Import UIT codes from SPV
  • GPS monitoring of UIT codes
  • GPS provider integration
  • Send UIT code to Carrier
  •  
Start free trial
* 0,03€+VAT /additional UIT code

INCLUDED FEATURES

The ANAF digital signature token is integrated only once, during account configuration, and remains connected automatically 24/7. Send and receive data from the SPV portal automatically.

Automatic synchronization with the ANAF SPV portal allows LoadHub to retrieve UIT codes generated on your companyțs name. All SPV codes automatically appear in LoadHub for centralized management.
Direct API connection with existing GPS providers. Vehicles are automatically synchronized in LoadHub, and UIT codes are assigned to them automatically. 
 
* Optional feature available at an additional cost 

Vehicles transporting multiple UIT codes automatically report GPS data for all codes —for example, multiple deliveries or grouped cargo.

A dashboard displaying all imported or manually entered UIT codes. Advanced filtering by date, partner, status, and vehicle number. View UIT code status in real time and update directly in SPV / e-Transport.

The system allows multiple UIT codes from the same vehicle to be grouped into a single LoadPin. This feature is especially useful for: simultaneously changing the vehicle number across multiple UIT codes and to quickly transmit multiple codes to the vehicle, driver, or carrier.

If the transport is carried out by a Carrier (Transport Operator), they cannot download the UIT code from SPV, but they can enter it manually for GPS monitoring purposes.
In the event of transshipment or a trailer change, the vehicle number can be updated across multiple UIT codes simultaneously. All affected UIT codes are quickly grouped into a LoadPin.

The vehicle number is updated once, and the change is automatically applied to all associated UIT codes.

Operation completed in 30 seconds instead of 10 minutes manually.

The LoadHub Driver mobile app is free to download on drivers’ phones. Driver accounts are created via the web platform, and UIT codes are delivered directly to drivers’ devices. GPS tracking is automatically enabled and disabled, with the option to manually confirm loading and unloading as an additional safety measure.

Dedicated feature for distributing UIT codes to company drivers and vehicles. Drivers automatically receive all active UIT codes assigned to the vehicle they are driving directly in the LoadHub Driver mobile app on their phones.

Automatic GPS tracking and reporting to ANAF according to legislation, ensuring full compliance. GPS coordinates are transmitted automatically via your vehicle GPS provider or through the LoadHub Driver mobile app. Zero manual intervention required.

*Service available as an optional add-on.

TRANSPORTER

€ 19
99
month
  • _____________________________
  • 1 user
  • 100 UIT codes included monthly*
  • Import UIT codes from SPV
  • UIT code GPS monitoring
  • GPS providers integration
  • Send UIT code to Carrier
  •  
Start free trial
* 0,03€+VAT /additional UIT code
The ANAF digital signature token integration is performed only once, upon account activation. The token automatically remains connected 24/7. Automatic two-way synchronisation with the SPV portal for any action
Automatic synchronization with the ANAF SPV portal in order to retrieve UIT codes. All SPV codes automatically appear in LoadHub for centralized management.
Direct API connection with existing GPS providers. Automatic vehicle synchronisation in LoadHub. Automatic assignment of UIT codes to vehicles.
* Optional feature available at an additional cost 
The vehicle that is simultaneously transporting multiple UIT codes automatically reports the GPS for all codes. Ex: multiple deliveries, grouped cargo
Dashboard with all the imported or manually entered UIT codes. Advanced filtering by date, partner, status, car number. View the UIT code status in real time and update it in SPV / e-Transport
The system offers the possibility of grouping multiple UIT codes from the same vehicle into a LoadPin. The feature is useful in case of: simultaneously modifying the vehicle number in multiple UIT codes, fast transmission of multiple codes to the vehicle, driver or carrier
If the transport is carried out by a Carrier (the Transport Operator), they cannot download the ITU code from the SPV, but they can enter it manually for the purpose of GPS monitoring.
In case of transhipment or semi-trailer switch, it is possible to simultaneously change the vehicle number for multiple UIT codes. All targeted UIT codes are quickly grouped in a LoadPin, the vehicle number change is performed only once, which then propagates to all codes. The operation is performed in 30 seconds versus 10 minutes manually
The LoadHub mobile app is free to download onto drivers’ phones. Driver accounts are created from the web platform. Drivers receive UIT codes directly on their phones. GPS tracking is automatically enabled/disabled, as well as the possibility of manual loading/unloading confirmation as an additional safety measure
A dedicated feature for distributing UIT codes to the drivers and vehicles of the company. They automatically receive all active UIT codes assigned to the vehicle they drive in the LoadHub mobile application on their phone
Unique integration with ANAF SPV
 
The ANAF digital signature token integration is performed only once, upon account activation. The token automatically remains connected 24/7. Automatic two-way synchronisation with the SPV portal for any action: generation, modification, cancellation, GPS monitoring, and UIT code completion
 
Integrare token semnătură digitală ANAF realizată o singură dată, la activare cont. Token-ul rămâne conectat 24/7 automat. Sincronizare bidirecțională automată cu portalul SPV pentru orice acțiune
 
Automatic UIT code importing from the SPV
 
Automatic synchronisation with the ANAF SPV portal in order to retrieve UIT codes that have been generated in other systems. All SPV codes automatically appear in LoadHub for centralized management.
 
Sincronizare automată cu portalul SPV ANAF pentru preluare coduri UIT. Toate codurile din SPV apar automat în LoadHub pentru gestionare centralizată. 
 
Fast UIT code generation
 
Create UIT codes through an intelligent step-by-step wizard that automatically validates data before sending it to ANAF. Generate a code in a maximum of 60 seconds versus 2-3 minutes manually in SPV
 
A dashboard with all the generated, imported, or manually entered UIT codes. Advanced filtering by time, partner, status, car number. View the UIT code status in real time and update in SPV / e-Transport (Active, Confirmed, Invalid, Expired)
 
Conectare directă prin API cu providerii GPS existenți. Sincronizare automată vehicule în LoadHub. Alocare automată coduri UIT pe vehicule.
Centralised UIT code management
 
 
Integration with GPS providers
 
Direct API connection with existing GPS providers. Automatic vehicle synchronisation in LoadHub. Automatic assignment of UIT codes to vehicles.
 
 
LoadPin – grouping multiple UIT codes
 
The system offers the possibility of grouping multiple UIT codes from the same vehicle into one LoadPin. The functionality is useful in case of: simultaneously changing the vehicle number in multiple UIT codes, fast transmission of multiple codes to the vehicle, driver, or carrier, monitoring cargo group on the map, total confirmation of UIT codes
 
 
UIT code modification and update
 
Editing UIT code data after generation (before the transport is completed): update vehicle number, driver, or transporter in just a few clicks. Simultaneous mass modification for multiple UIT codes
 
Simultaneously changing the vehicle number in multiple UIT codes
 
In case of transhipment or semi-trailer switch, it is possible to simultaneously change the vehicle number for multiple UIT codes. All targeted UIT codes are quickly grouped in a LoadPin, the vehicle number change is performed only once, which then propagates to all codes. The operation is performed in 30 seconds versus 10 minutes manually
 
UIT code confirmation upon transport completion
 
Confirming the unloading of the cargo with one click. Automatic synchronisation of the “Completed” status in ANAF. The possibility of automatic confirmation after X hours from the unloading time, by manual configuration
 
Free mobile app for drivers
 
The LoadHub mobile app is free to download onto drivers’ phones. Driver accounts are created from the web platform. Drivers receive UIT codes directly on their phones. GPS tracking is automatically enabled/disabled, as well as the possibility of manual loading/unloading confirmation as an additional safety measure
 
Automatic sending of UIT codes to the drivers
 
Dedicated functionality for distributing UIT codes to company drivers. They automatically receive all active UIT codes assigned to the vehicle they drive in the LoadHub mobile app
 
Monitoring active ITU codes on the map of Romania
 
Viewing the vehicles with active ITU codes on the interactive map of Romania, with a filtering option
 
GPS reporting to ANAF for foreign transporters
 
Foreign drivers install the mobile app, and the GPS tracking starts automatically upon entering Romania.
 
Raportare GPS simultană pentru mai multe coduri UIT
 
Simultaneous GPS reporting for multiple UIT codes
 
The vehicle that is simultaneously transporting multiple UIT codes automatically reports the GPS for all codes. Ex: multiple deliveries, grouped cargo
 
Dashboard cu toate codurile UIT importate sau introduse manual. Filtrare avansată după perioadă, partener, status, număr auto. Vizualizare status cod UIT în timp real și actualizare în SPV / e-Transport
 
Gestionare centralizată coduri UIT
Centralised management of UIT codes
 
Dashboard with all the imported or manually entered UIT codes. Advanced filtering by date, partner, status, car number. View the UIT code status in real time and update it in SPV / e-Transport
 
Sistemul oferă posibilitatea grupării mai multor coduri UIT din același vehicul într-un LoadPin. Funcționalitatea este utilă în caz de: modificare număr vehicul simultan în multiple coduri UIT, transmitere rapidă multiple coduri către vehicul, șofer sau cărăuș
 
LoadPin – grupare multiple coduri UIT
 
LoadPin – grouping multiple UIT codes
 
The system offers the possibility of grouping multiple UIT codes from the same vehicle into a LoadPin. The feature is useful in case of: simultaneously modifying the vehicle number in multiple UIT codes, fast transmission of multiple codes to the vehicle, driver or carrier
 
Adăugare manuală coduri UIT
 
Dacă transportul este realizat propriuzis de un Cărăus (Operatorul de transport), aceste nu poate descărca codul UIT din SPV, dar îl poate introduce manual, pentru monitorizarea GPS.
 
Manually adding UIT codes
 
If the transport is carried out by a Carrier (the Transport Operator), they cannot download the ITU code from the SPV, but they can enter it manually for the purpose of GPS monitoring.
 
Modificare număr auto în multiple coduri UIT simulan
 
În caz de transbordare sau schimbare semiremorcă, se poate realiza modificarea numărului auto pentru multiple coduri UIT simultan. Toate codurile UIT vizate se grupează rapid într-un LoadPin, modificarea numărului auto se realizează o singură dată și se propagă în toate codurile. Operațiune realizată în 30 de secunde versus 10 minute manual
 
Simultaneously modify the vehicle number in multiple UIT codes
 
In case of transhipment or semi-trailer switch, it is possible to simultaneously change the vehicle number for multiple UIT codes. All targeted UIT codes are quickly grouped in a LoadPin, the vehicle number change is performed only once, which then propagates to all codes. The operation is performed in 30 seconds versus 10 minutes manually
 
Aplicație mobilă gratuită pentru șoferi
 
Aplicația mobilă LoadHub se downloadează gratuit pe telefoanele șoferilor. Se creează conturi de șoferi din platforma web. Șoferii primesc coduri UIT direct pe telefon.  se activează/dezactivează GPS tracking automat și posibilitate de confirmare încărcare/descărcare manuală ca măsură suplimentară de siguranță
 
Free mobile app for drivers
 
The LoadHub mobile app is free to download onto drivers’ phones. Driver accounts are created from the web platform. Drivers receive UIT codes directly on their phones. GPS tracking is automatically enabled/disabled, as well as the possibility of manual loading/unloading confirmation as an additional safety measure
 
Trimitere automată coduri UIT către șoferi
 
Funcționalitate dedicată pentru distribuire coduri UIT către șoferii companiei. Aceștia primesc automat în aplicația mobilă LoadHub de pe telefon, toate codurile UIT active, alocate vehiculului pe care îl conduc
 
Automatic transmission of UIT codes to drivers
 
A dedicated feature for distributing UIT codes to the drivers of the company. They automatically receive all active UIT codes assigned to the vehicle they drive in the LoadHub mobile application on their phone
 
Raportare automată locație GPS către ANAF*
 
Pornirea, oprirea și transmitere automată a  coordonate GPS către ANAF conform legislației, asigurînd conformitate. Raportare prin integrare provider GPS vehicul SAU prin aplicația mobilă LoadHub. Zero intervenție manuală.
 
*Serviciu disponibil ca extraopțiune
 
Automatic GPS location reporting to ANAF*
 
Automatic start, stop and transmission of GPS coordinates to ANAF according to the legislation, ensuring compliance. Reporting via vehicle GPS provider integration OR via the LoadHub mobile app. Zero manual intervention.
 
*Service available as an extra option

Client Benefits

Automation

Eliminate 80% of manual work with LoadHub automations

Compliance

Automatic GPS reporting to ANAF — minimizing the risk of fines

Simplicity

Smart UIT codes groupage via LoadPin

Speed

Instantly retrieve UIT codes from SPV

Efficiency

Automatic assignment of UIT codes to drivers and vehicles in the fleet

Reduced costs

Save 15+ hours per week and reduce costs

  • Automation: Eliminate 80% of all manual work with LoadHub automations
  • Compliance: Avoid ANAF e-Transport fines. Multiple verification and correction alternatives
  • Simplicity: Smart UIT codes groupage via LoadPin
  • Speed: Instantly retrieve UIT codes from SPV
  • Efficiency: Save time with the automatic UIT codes assignment to drivers
  • Reduced costs: Time and money savings— save 15+ hours per week

The minimum penalty for failing to declare location data in the RO e-Transport is equivalent to the cost of a 16-year LoadHub subscription. What do you choose?

Start free trial

Difference between Transport & Operator Organizer

In a tripartite collaboration — Declarant (Reporting Entity) – Freight Forwarder – Carrier — the Transport Organizer is the company declared in the UIT code, and the Transport Operator is the Carrier

TRANSPORT OPERATOR

This entity is the “actual carrier”, defined as the company that owns the vehicle and performs the actual transport of the goods declared in the UIT code.

Its main obligation is to ensure the automatic transmission of GPS positioning data for the entire duration of the transport, from loading to unloading.

In the event of missing or incomplete GPS monitoring, the road transport operator (actual carrier) bears the primary responsibility and is subject to the applicable sanctions.

TRANSPORT ORGANISER

The Transport Organizer is the “declared carrier” in the UIT code, serving as the link between the shipper (declarant) and the transport operator. Its primary obligation is to update the vehicle number in the UIT code whenever there is a change or a transshipment of goods.

The Transport Organizer does not have a direct obligation to transmit GPS data — unless it performs the transport using its own vehicles. In that case, it also assumes the role of Road Transport Operator and becomes subject to the applicable sanctions.

LoadHub in numbers

Results that recommend us​

TRANSPORT COMPANIES
200 +
ANAF GPS MONITORINGS
110 k

Results that recommend us

LoadHub in numbers

TRANSPORT COMPANIES
200 +
ANAF GPS MONITORINGS
110 k
“Ever since we started using LoadHub, managing e-Transport has been completely stress-free. UIT codes are automatically retrieved from SPV, or we can enter them manually if the forwarding company does not use LoadHub.
GPS reports feed directly into the system, and overall, we no longer waste time on phone calls or other checks.
For a company like ours, with 7 trucks in the fleet, the difference is noticeable every single day.”
Marian G.
Transport company

Client Case Studies

Transport company with vehicles not equipped with GPS

A family-owned transport company, operating a fleet of eight vehicles, recently expanded its operations by purchasing two additional trucks from Germany. After registering the new vehicles in Romania, the company faced a critical challenge: the GPS provider set a one-month deadline for installing the necessary tracking equipment.
 
  • Challenges: the inability to comply with e-Transport regulations until the GPS tracking systems were installed on the newly acquired vehicles.
  • LoadHub solution: By using the LoadHub mobile app, the company was able to immediately ensure compliance with e-Transport regulations without needing GPS devices to be installed on the new vehicles. This allowed the fleet to operate legally and efficiently from day one, eliminating delays and regulatory risks.
  • Transporter Benefits: Immediate vehicle operation via the mobile app, with a smooth transition to vehicle-installed GPS once this becomes available, the automatic declaration of GPS positioning to ANAF, ensuring full regulatory compliance, the elimination of manual UIT code assignment, saving administrative time and effort, the avoidance of fines, and mitigating regulatory risk.

Family-owned transport company where the owner is also an active driver

Managing regulatory compliance can be a major challenge for small transport companies, especially when the owner is also actively driving. This was the case for a family-run transport business operating both national and international transport of general goods with a fleet of four vehicles and no dispatcher.
 
  • Challenges: The company relied on clients sending UIT codes via WhatsApp, phone, or email, creating a complex and time-consuming management process. As the owner is also a driver, there is no time to manually update codes or follow up on ANAF reports, putting the company at risk of non-compliance and potential fines.
  • LoadHub solution: By integrating with the GPS provider and using the LoadHub Driver mobile app, the company could immediately streamline its e-Transport compliance: automatic assignment of UIT codes to vehicles, GPS monitoring of UIT codes submitted to ANAF, a unique, centralised dashboard giving the owner a real-time view of all UIT codes and the status of active trips, whether on the move, paused, or completed
  • Transport company benefits: The solution provided the company with significant operational advantages, such as: the timely receipt of UIT codes, avoiding fines, the elimination of manual code transmission, minimizing errors and reducing daily operating tasks by ~60%, including managing codes, calls, and status checks, full visibility from a tablet or laptop, allowing the owner to monitor trips without interrupting drivers
 
By leveraging LoadHub, this small transport company was able to maintain full compliance, save time, and focus on growing the business, all while keeping operations running smoothly on the road.

How LoadHub works when the fleet doen't have GPS systems

Create a company account

Connect digital signature token

Create driver accounts

Enable automatic GPS reporting
  • Create a company account
  • Connect the ANAF token
  • Create driver accounts
  • Enable automatic GPS reporting

LoadHub Q&A

How does the automatic reporting work through LoadHub?

LoadHub connects directly to your existing GPS system—or through the LoadHub Driver mobile app—and automatically transmits GPS coordinates to the ANAF SPV portal in full compliance with legislation. Synchronization happens in real time, and data is transmitted according to the legal requirements. No manual intervention is needed—everything runs automatically in the background.

What do drivers need to do to ensure that their GPS tracking is reported?

GPS Reporting Depends on the System Used:

  • With the Automatic GPS Tracking activated: reporting is fully automatic— drivers do not need to take any action.

  • With GPS tracking included in the subscription: the driver starts the app at the beginning of the trip and stops it at the end. Additionally, the dispatcher can schedule a monitoring interval, in which case the driver does not need to do anything, and GPS coordinates are automatically reported to ANAF.

Who is obligated to transmit GPS positions to the RO e-Transport system?

The Road Transport Operator (the actual carrier) – the company that carries out the transport using its own vehicles.

LoadHub retrieves GPS positions from the fleet system or mobile app and automatically transmits them to the Romanian e-Transport system in full compliance with ANAF requirements.

Do I need to change my current GPS provider in order to use LoadHub?

No! LoadHub integrates with most GPS providers in Romania and across Europe. If you already have a GPS system installed, we connect it to LoadHub and use the existing data for ANAF reporting. If you do not have a GPS system, drivers can use the free LoadHub Driver mobile app.

What if the internet connection goes offline during a transport?

Regardless of the GPS signal source — whether from a GPS provider or the LoadHub Driver mobile app — our platform stores positions and automatically transmits them once the internet connection is restored.

Do I still need to use the ANAF e-Transport portal if I use LoadHub?

No! By connecting your ANAF token to LoadHub, you can manage all processes faster and more efficiently: retrieve UIT codes, modify license plates, and report GPS positions to ANAF—all from one platform.

Discover LoadHub Solutions for:

DECLARANT
(UIT REPORTING ENTITY)

Company or individual – issuer of UIT codes for commercial transactions

FORWARDING COMPANY

Legally required to update UIT codes or monitor GPS location for its own fleet

MIXED COMPANY

Has dual obligations: UIT code generation and GPS position reporting for transports

Join over 500 companies that have eliminated e-Transport stress with LoadHub

7-Day Free Trial – Account Setup in 15 Minutes – No Credit Card Required

Start free trial

Eliminate the e-Transport stress with LoadHub

7 day free trial - Account setup in 15 minutes - No card data entry required

Start free trial