e-Transport Solution for Mixed Companies

Everything you need in one platform - as both Declarant (Reporting Entity) and Transporter • Fast UIT code generation • GPS monitoring to ANAF • Subcontractor management

e-Transport Solution for Mixed Companies

Everything you need in one platform - as both Declarant (Reporting Entity) and Transporter • Fast UIT code generation • GPS monitoring to ANAF • Subcontractor management

MIXED COMPANY

A mixed company is an economic operator that transports goods in its own name, meaning it is both the owner of the goods and the entity actually transporting them with its own fleet. It combines the obligations of both roles as defined in e-Transport legislation.

The term is not explicitly defined in the legislation, but it is commonly used to clarify participant roles in e-Transport.

1. Obligations as a Declarant ( UIT Reporting Entity)

  • generate UIT codes for commercial transactions in Romania of high fiscal risk goods exceeding 500 kg or RON 10,000 in value, transported using vehicles with a minimum authorized mass of 2.5 tons or more;
  • generate UIT codes for international commercial transactions (imports, exports, intra-Community acquisitions (AIC) or intra-Community deliveries (LIC)) for all types of goods that exceed the applicable legal thresholds.

2. Obligations as a Transport for its own vehicles:

  • Real-time monitoring at ANAF: ensure the transmission of current vehicle positioning data throughout the entire route 

  • Updating vehicle details in the UIT code if the tractor unit, trailer, or vehicle changes, or in case of transshipment;

  • Making the UIT code available to the driver before departure.

Examples of Mixed Companies:

  • Manufacturers delivering goods to clients with their own fleet.

  • Retailers with a store network distributing goods from a central warehouse.

  • Farmers transporting their harvest from the field to their own silo or warehouse.

  • Distributors operating with their own vehicles.

Mixed Company

A mixed company is an economic operator that transports goods in its own name, meaning it is both the owner of the goods and the entity actually transporting them with its own fleet. It combines the obligations of both roles as defined in e-Transport legislation.

The term is not explicitly defined in the legislation, but it is commonly used to clarify participant roles in e-Transport.

1. Obligations as a Declarant ( UIT Reporting Entity)

  • generate UIT codes for commercial transactions in Romania of high fiscal risk goods exceeding 500 kg or RON 10,000 in value, transported using vehicles with a minimum authorized mass of 2.5 tons or more;
  • generate UIT codes for international commercial transactions (imports, exports, intra-Community acquisitions (AIC) or intra-Community deliveries (LIC)) for all types of goods that exceed the applicable legal thresholds.

2. Obligations as a Transport for its own vehicles:

  • Real-time monitoring at ANAF: ensure the transmission of current vehicle positioning data throughout the entire route 

  • Updating vehicle details in the UIT code if the tractor unit, trailer, or vehicle changes, or in case of transshipment;

  • Making the UIT code available to the driver before departure.

Examples of Mixed Companies:

  • Manufacturers delivering goods to clients with their own fleet.

  • Retailers with a store network distributing goods from a central warehouse.

  • Farmers transporting their harvest from the field to their own silo or warehouse.

  • Distributors operating with their own vehicles.

Who is subject to e-Transport regulations?

DECLARANT
(UIT REPORTING ENTITY)

• generates UIT code
• transmits UIT code->

TRANSPORT ORGANISER

• updates the vehicle registration number in UIT when changing the vehicle
• transmits UIT code ->

TRANSPORT OPERATOR

• reports the GPS coordinates to ANAF
• transmits UIT code ->

DRIVER

• starts and stops GPS monitoring
• has a UIT code and presents it during inspections

Discover How LoadHub Works:

Create company account

Connect ANAF token

Generate UIT codes

Integrate fleet GPS provider

Enable GPS reporting
  • Create a company account
  • Connect ANAF Token
  • Generate UIT codes
  • Integrate Fleet GPS Provider
  • Enable Automatic GPS Reporting

Mixed Company Plan

DECLARANT+

€ 84
99
month
  • _________________________________
  • UNLIMITED users
  • 500 UIT codes included monthly*
  • 7 GB of storage included**
Start free trial
*0,01€+VAT /additional UIT code
** 7€+VAT/additional GB

INLUDED FEATURES

The ANAF digital signature token is integrated only once, during account configuration, and remains connected automatically 24/7. Send and receive data from the SPV portal automatically, for all actions: generation, change, cancellation, GPS monitoring, and UIT code completion.

Automatic synchronization with the ANAF SPV portal allows LoadHub to retrieve UIT codes generated in other systems. All SPV codes automatically appear in LoadHub for centralized management.

Create UIT codes using an intelligent step-by-step wizard that automatically validates the data before submitting it to ANAF. Generate a UIT code in under 60 seconds, compared to 2–3 minutes when done manually in SPV.

A centralized dashboard displaying all generated, imported, or manually entered UIT codes. Advanced filtering by time period, partner, status, and vehicle number. View UIT code status in real time and update it directly in SPV / RO e-Transport (Active, Confirmed, Invalid, Expired).

The system allows multiple UIT codes assigned to the same vehicle to be grouped into a single LoadPin. This feature is especially useful for:

  • simultaneously updating the vehicle registration number across multiple UIT codes
  • quickly transmitting multiple UIT codes to the vehicle, driver, or carrier
  • monitoring consolidated (grouped) cargo movements on the map
  • confirming multiple UIT codes at once

Edit UIT code data after generation (before transport completion): quickly update the vehicle registration number, driver, or carrier in just a few clicks.
Bulk editing is available for updating multiple UIT codes simultaneously.

In the event of transshipment or a trailer change, the vehicle number can be updated across multiple UIT codes simultaneously. All affected UIT codes are quickly grouped into a LoadPin.

The vehicle number is updated once, and the change is automatically applied to all associated UIT codes.

Operation completed in 30 seconds instead of 10 minutes manually.

Confirm cargo unloading with a single click.
Automatic synchronization of the UIT’s “Completed” status with ANAF. Optional automatic confirmation after X hours from unloading, configurable manually.

Direct API connection with existing GPS providers. Vehicles are automatically synchronized in LoadHub, and UIT codes are assigned to them automatically. 

* Optional feature available at an additional cost 

The user can send UIT codes from the web platform to contracted transporters (carriers). The transfer is performed within the internal LoadHub system, directly from the Transport Organizer’s account to the Carrier’s LoadHub account.

If the transport is actually carried out by a Carrier (Transport Operator), then they cannot download the UIT code from the SPV, but they can enter it manually for GPS monitoring.

The LoadHub Driver mobile app is free to download on drivers’ phones. Driver accounts are created via the web platform, and UIT codes are delivered directly to drivers’ devices. GPS tracking is automatically enabled and disabled, with the option to manually confirm loading and unloading as an additional safety measure.

Dedicated feature for distributing UIT codes to company drivers. Drivers automatically receive all active UIT codes assigned to the vehicle they are operating, directly in the LoadHub Driver mobile app on their smartphone.

View vehicles with active UIT codes on the interactive map of Romania, with filtering options.

Foreign drivers install the LoadHub Driver mobile app and the GPS monitoring starts automatically upon entering Romania. No manual input required from the drivers.

Automatic GPS tracking and reporting to ANAF according to legislation, ensuring full compliance. GPS coordinates are transmitted automatically via your vehicle GPS provider or through the LoadHub Driver mobile app. Zero manual intervention required.

*Service available as an optional add-on.

DECLARANT+

€ 84
99
month
  • _____________________________
  • UNLIMITED users
  • 500 UIT codes included monthly*
  • UIT code importing from SPV
  • Fast UIT code generation
  • Bulk vehicle modification in UIT
  • UIT confirmation after completion
  • GPS monitoring of UIT codes
  • GPS provider integration
  • Send UIT code to Carrier
  •  
Start free trial
* 0,01€+VAT /additional UIT code
Popular

The ANAF digital signature token integration is performed only once, upon account activation. The token automatically remains connected 24/7. Automatic two-way synchronization with the SPV portal for any action: generation, modification, cancellation, GPS monitoring, and UIT code completion

Automatic synchronization with the ANAF SPV portal in order to retrieve UIT codes that have been generated in other systems. All SPV codes automatically appear in LoadHub for centralized management.

Create UIT codes through an intelligent step-by-step wizard that automatically validates data before sending it to ANAF. Generate a code in a maximum of 60 seconds versus 2-3 minutes manually in SPV

A dashboard with all the generated, imported, or manually entered UIT codes. Advanced filtering by time, partner, status, car number. View the UIT code status in real time and update in SPV / e-Transport (Active, Confirmed, Invalid, Expired)

The system offers the possibility of grouping multiple UIT codes from the same vehicle into one LoadPin. The functionality is useful in case of: simultaneously changing the vehicle number in multiple UIT codes, fast transmission of multiple codes to the vehicle, driver, or carrier, monitoring cargo group on the map, total confirmation of UIT codes

Editing the UIT code data after generation (before the transport is completed): update vehicle number, driver, or transporter in just a few clicks. Simultaneous mass modification for multiple UIT codes

In case of transhipment or semi-trailer switch, it is possible to simultaneously change the vehicle number for multiple UIT codes. All targeted UIT codes are quickly grouped in a LoadPin, the vehicle number change is performed only once, which then propagates to all codes. The operation is performed in 30 seconds versus 10 minutes manually

Confirming the unloading of the cargo with one click. Automatic synchronization of the “Completed” status in ANAF. The possibility of automatic confirmation after X hours from the unloading time, by manual configuration

Direct API connection with existing GPS providers. Automatic vehicle synchronisation in LoadHub. Automatic assignment of UIT codes to vehicles.

The user can send UIT codes from the web platform to the subcontracted transporters (carriers). The sending is done within the internal system from the Transport Organiser’s account to the Carrier’s LoadHub account.

If the transport is carried out by a Carrier (the Transport Operator), they cannot download the UIT code from the SPV, but they can enter it manually for the purpose of GPS monitoring.

The LoadHub mobile app is free to download onto drivers’ phones. Driver accounts are created from the web platform. Drivers receive UIT codes directly on their phones. GPS tracking is automatically enabled/disabled, as well as the possibility of manual loading/unloading confirmation as an additional safety measure

Dedicated feature for distributing UIT codes to the company drivers. They automatically receive all active UIT codes assigned to the vehicle they drive in the LoadHub mobile app

Viewing the vehicles with active UIT codes on the interactive map of Romania, with a filtering option

Automatic start, stop and transmission of GPS coordinates to ANAF according to the legislation, ensuring compliance. Reporting via vehicle GPS provider integration OR via the LoadHub mobile app. Zero manual intervention.
 
*Service available as an extra option

Foreign drivers install the mobile app, and the GPS tracking starts automatically upon entering Romania.

Stop working double. One platform for UIT codes, vehicles, and GPS reporting. LoadHub saves you time and money!
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Client Benefits

Flexibility

Centralize UIT codes created in any system and update vehicle registration numbers

Compliance

Easy generation, centralization, editing, confirmation, and invalidation of UIT codes

Simplicity

Smart UIT grouping via LoadPin — no SPV login required

Speed

Three fast ways to generate one or multiple UIT codes

Efficiency

Automatic assignment of UIT codes to drivers and vehicles

Reduced costs

Spend less money and resources — save 20+ hours per week

  • Flexibility: The centralization of UIT codes created in any system, along with vehicle number modification
  • Compliance: Generation, centralization, modification, confirmation, and easy UIT code invalidation
  • Simplicity: Intelligent UIT grouping via LoadPin. No SPV login required
  • Speed: 3 quick ways to generate one or multiple UIT codes from the platform
  • Efficiency: The system automatically transmits UIT codes to drivers, saving time
  • Reduced costs: Fewer resources consumed. Save 15+ hours per week

LoadHub in numbers

Results that recommend us

ACTIVE COMPANIES
500 +
GENERATED UIT CODES
210 k
ANAF GPS MONITORINGS
120 k

Results that recommend us

LoadHub in numbers

ACTIVE COMPANIES
500 +
UIT CODES GENERATED
210 k
ANAF GPS MONITORINGS
120 k
"As a Declarant in the fruit and vegetable trade, we work under tight deadlines and operate around the clock.

LoadHub solved our critical bottleneck: we can quickly create UIT codes anytime, anywhere, without needing an ANAF token. The interface is clear, all UIT codes are centralized, and our colleagues learned the app quickly.

The results: no ANAF fines, fewer errors, and complete confidence that all imports and national shipments have a UIT code. We fully trust LoadHub!”
Denisa I.
Fruit & vegetable trading company

Client Case Studies

Fruit and vegetable trading and production company with its own fleet

A mixed company with warehouses and its own fleet of refrigerated trucks, specializing in agricultural production and the trading of vegetables and fruits.
 
High-intensity operations include: daily deliveries to national retail platforms, transfers between regional warehouses, collection of crops from the fields, intra-community acquisitions, and export of own goods across the EU.
 
High volume of UIT codes generated for: domestic high fiscal risk transports (BRFR), intra-Community acquisitions (AIC), intra-Community deliveries (LIC), and exports.
 
  • Challenges: managing numerous UIT codes generated in both the accounting program and SPV, reliance on the digital signature token to modify license plates outside the program, manual distribution of codes to both in-house drivers and subcontractors, limited visibility over internal and external vehicles, risk of errors when declaring codes and reporting GPS data to ANAF for international transports, and exposure to e-Transport fines
 
  • LoadHub solution: a single platform serving both Declarant and Transporter roles. It enables the fast generation of UIT codes through a wizard or by cloning, quick UIT code modification by any user at any time directly from the platform, and the automatic transmission of codes to drivers. The system integrates GPS for your fleet and provides real-time monitoring of all vehicles, both in-house and subcontracted. Features include automatic UIT allocation per vehicle, a centralized dashboard showing the status of each trip (active, paused, completed), rapid code confirmation, and a complete archive for domestic and international deliveries.
  • Benefits for a mixed company: a significant reduction in e-Transport operating time (over 60%), the elimination of errors in UIT transmission to both in-house and subcontracted fleets, and complete visibility over all activities—internal deliveries, field collections, imports, and exports. Coordinators can monitor everything from a single platform while efficiently managing commercial and logistical flows simultaneously, with guaranteed compliance across all types of transport.

LoadHub Q&A

Do I still need to log in to SPV if I use LoadHub?

No. LoadHub acts as a modern interface layered over the ANAF system, eliminating the need for separate logins into the e-Transport platform.

Once the digital signature token is connected during the initial account setup, it ensures continuous bidirectional synchronization with the SPV portal.

In how many ways can a UIT code be generated from LoadHub?

UIT codes can be generated from the platform in three ways:
  • step-by-step wizard – 60 seconds
  • cloning an existing code and modifying the start date and vehicle number – approximately 30 seconds
  • pre-formatted Excel import, recommended for UIT codes from multiple items
Additionally, the draft transport function allows you to create an incomplete UIT, to which you can later return and fill in the missing data (e.g., vehicle number)

What happens if SPV/ANAF does not respond?

If a UIT code is created while the ANAF SPV portal is inaccessible, LoadHub saves the information and automatically delivers it once the ANAF server is back online, ensuring the generation of the UIT code.

Can I change a UIT code from LoadHub, or do I need to log in to SPV?

Yes, you can make changes directly from your account—there’s no need to log in to SPV anymore.

What plan should I choose if I am a Declarant (UIT Reporting Entity) with my own fleet?

Declarant+ is the right plan. It includes UIT code generation, UIT code management as a transporter, GPS monitoring & ANAF reporting for both your own fleet and subcontractors

What type of companies should generate UIT codes?

Manufacturers and distributors of: vegetables – fruits, cereals, food, alcoholic beverages, medicines, textiles, footwear; depositaries and wholesalers of construction materials, importers and exporters for any type of goods; warehouse operators; companies operating under a lohn manufacturing arrangement/ third-party processing, non-transfer or “stocks at the customer’s disposal” regime.

If the subcontractor changes the vehicle during the night, who needs to change the UIT code?

 
Normally, the responsibility lies with the Transport Organiser (the company declared as the carrier in the UIT code). With LoadHub, the transport operator (the carrier) can modify the registration number at any time. Advantage: it eliminates the dependence on the Organiser’s availability during off-hours or during unusual times.

How do we check if the subcontractor is monitoring the GPS correctly?

In SPV, it is not possible to verify whether the subcontractor is reporting GPS positions.

In LoadHub (if the subcontractor has an account), you can view all active UITs assigned to subcontracted vehicles in real time on the map.

Commercial advantage in your customer relationships: with LoadHub, you provide clients with real-time map-based tracking of their transports and eliminate time wasted on location update calls.

The minimum fine for not declaring a vehicle number modification in e-Transport costs the same as a 4-year LoadHub subscription. Choose smartly!

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Other LoadHub solutions for:

TRANSPORTER

Responsible for GPS position monitoring of UIT transports reported to ANAF

FORWARDING COMPANY

Legally required to update UIT codes or monitor GPS location for its own fleet

DECLARANT
(UIT REPORTING ENTITY)

Company or individual – issuer of UIT codes for commercial transactions

Join over 500 companies that have eliminated e-Transport stress with LoadHub

7-day free trial - Account setup in 15 minutes - No card data entry required

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Eliminate e-Transport stress with LoadHub

7-day free trial - 15 minute setup - No card data required

Start free trial